Data room access control allows you to monitor entry and exit into your data room and quickly terminate permissions in real time in the event of doubts or suspicions. Advanced security features such as dual intervention mode, supervisor mode, and two-factor authentication enable you to ensure that only authorized users have access to your information. In addition, you can establish permissions by determining each user’s role and contribution towards the project in order to prevent leaks of information.
Consider the user-friendly features and design of a virtual dataroom when choosing one. Look for a VDR that offers a simple and comprehensive UI that can be used by both the CFO as well as an accountant at the entry level. A good UI will also improve collaboration by allowing easy sharing of files, comments and central communication.
Find an VDR that has built-in tools for facilitating due diligence or M&A transactions. A data room online that has a Q&A feature for instance, can assist you in completing the financing process by providing prospective investors a convenient and safe platform to examine documents. In addition to that, a VDR with legal practice management could be useful in controlling the information that is shared between lawyers and clients.
If you are using a virtual data room to share documents with third parties it is recommended to choose one that is dynamically watermarked. They are able to add personal identifiers for each document, and also display the email address of the recipient as well as their IP address in order to stop unintentional sharing and increase the possibility of traceability in the event of breaches. A VDR with an Excel spreadsheet viewer that enforces security stops unauthorized editing and cloning.